Simplifying the Process: Your Guide to Setting a Police Clearance Appointment Online

 

Obtaining a police clearance is an essential step when you need to prove your good standing with the law, whether for employment, travel, or other purposes. The Philippine National Police (PNP) has streamlined the process by introducing an online application system for police clearances. This convenient approach saves time and reduces the hassle of long queues and paperwork. In this guide, we'll walk you through the steps on how to get a police clearance online from the PNP.

What is a Police Clearance?

A Police Clearance is an official document issued by the Philippine National Police (PNP) or the local police department to certify that an individual has no pending criminal cases or derogatory records in their jurisdiction. It serves as a proof of a person's good standing with the law and is often required for various purposes, such as employment, travel, or obtaining certain permits and licenses.

Like the NBI clearance, the Police Clearance in the Philippines has been simplified with the introduction of the National Police Clearance System (NPCS), a centralized database managed by the Philippine National Police (PNP). This system consolidates criminal records from various localities into one accessible database, making it more convenient to check for any criminal history. With this advancement, individuals no longer need to choose between obtaining a police clearance based on their place of work or residence, as their records are easily accessible at any police station.

Beyond employment purposes, a police clearance may also be required when applying for the annual civil service exam, firearm registration, credit card application, or various government-issued documents like birth certificates.

Types of Police Clearances:

There are two types of police clearances:

Local Police Clearance: This type of clearance is typically issued by the local police station within your city or municipality. It is commonly used for employment, business permits, and other local transactions. If you are applying for a Local Police Clearance, there is no need to get an online appointment.

National Police Clearance: The national police clearance is issued by the Criminal Investigation and Detection Group (CIDG) of the Philippine National Police. It is often required for purposes such as travel abroad, visa applications, and certain government positions.

Step 1: Prepare the Required Documents

Before you begin the online application process, ensure you have the necessary documents ready. These typically include:

Valid government-issued ID: You will need at least two valid IDs, such as a passport, driver's license, or SSS ID; bring the original ID during your appointment. If you only have one valid ID, bring a copy of your PSA birth certificate. Again, bring the original copy and if applicable, include the receipt to prove that you acquired it from a legitimate source (direct from a PSA outlet or online at PSAHelpline.ph).

Proof of Address: Prepare a document that confirms your current address, like a utility bill or barangay certificate.

Payment: Be ready to pay the processing fee, which may vary depending on your location. It's a good idea to check the current fee on the PNP's official website or contact your local police station for the exact amount.

Step 2: Create an Online Account

To apply for a police clearance online, you need to create an account on the PNP's official website, PNP Clearance Application website:

If it is your first time to use the site, click on the registration link and provide the necessary information, including your full name, email address, and contact number. Create a secure password for your account.

Step 3: Fill Out the Application Form

After successfully registering, log in to your account and fill out the New Applicant Registration Form. Be sure to provide accurate information. The form will typically ask for details such as your name, birthdate, address, and contact information. Make sure to save all the information you provided by clicking the Save button in the warning box that will pop up at the end of the application process. 

Step 4: Log in to Your Account

Using the email address and password you assigned for your account during registration, login to your account to begin the online appointment process. 

Step 5: Fill out the Applicant Information Form

Please ensure that you complete all the necessary sections in your Applicant Profile that remain unfilled,

If you are a Person with Disability (PWD), remember to check the box that says "Please check if you are a PWD" and provide your PWD ID number. If you are a recent graduate seeking your first job, mark the checkbox that reads "Please check if you are a First Time Job Seeker" in accordance with RA 11261 – the First Time Job Seeker Assistance Act. By doing so, you can have the police clearance fee waived.

It's important to note that eligible applicants can only avail of a free police clearance once. Review all the information you've supplied to ensure its accurate and complete, as the printed police clearance will reflect the details provided. Any inaccuracies or omissions will be attributed to the applicant's responsibility, not the PNP's. Once you've verified your information, click "Save Profile."

Step 6: Click the “Clearance Application” Button to Set an Appointment

Once you've completed the application form, you'll need to choose an appointment schedule to visit the police station for the clearance process. Select a date and time that works for you, taking into consideration the station's operating hours.

Step 5: Payment

Pay the processing fee for your police clearance online. The payment options may vary, but you'll typically have choices like over-the-counter payments at authorized banks or online payment platforms. Make sure to keep the payment receipt as proof.

The fee for a police clearance is Php 150. You may pay at any of the following payment channels:

• Landbank of the Philippines ePayment portal
• 7-Eleven
• GCash

Step 6: Attend Your Appointment

On the scheduled date and time, visit the police station with your required documents, including your valid ID, proof of address, and payment receipt.

Step 7: Biometrics and Photo Capture

At the police station, you will undergo biometrics (fingerprinting) and have your photo taken for the police clearance certificate.

Step 9: Claim Your Police Clearance

Police clearances are released on the same day you applied for it. No need to leave and come back for it. You may wait for it at the station as it typically takes about 15 minutes for them to release it.

Expiration of Police Clearance:

Both local and national police clearances in the Philippines have a validity period. Local police clearances are usually valid for one year, while national police clearances are valid for six months. It's important to note that these validity periods may change, so it's advisable to check with the PNP or the issuing authority for the most up-to-date information.

Difference Between Police Clearance and NBI Clearance:

While both police clearance and NBI (National Bureau of Investigation) clearance serve similar purposes of background checks, they are distinct in several ways:

a. Issuing Authority

Police Clearance is issued by the local police station or the CIDG (for national police clearance) under the Philippine National Police.

NBI Clarance is issued by the NBI, a separate government agency.

b. Scope of Check:

Police Clearance: Primarily focuses on your local or national criminal record within the jurisdiction of the Philippine National Police.

NBI Clearance: Provides a more comprehensive nationwide background check, including records from various law enforcement agencies, courts, and other government institutions.

c. Validity: 

Police Clearance: Typically valid for a shorter period (local - one year, national - six months).

NBI Clearance: Usually valid for one year.

d. Purpose:

Police Clearance: often used for local transactions, employment, and some government-related matters.

NBI Clearance: Frequently required for international travel, visa applications, foreign employment, and certain legal processes.

e. Processing Locations:

Police Clearance: Obtained at the local police station or the CIDG office for national clearance.

NBI Clearance: Obtained at NBI Clearance Centers or authorized NBI satellite offices.

In the Philippines, obtaining a police clearance is a crucial step for various purposes. Understanding the two types of police clearances, their expiration periods, and the differences between police clearance and NBI clearance will help you determine which document you need for your specific requirements. As the procedures and regulations may change over time, always consult their official websites or contact the respective authorities for the latest information on obtaining these clearances.